Equipment management software for construction in Saudi Arabia built around cost, not tracking

No, and we are direct about that. GPS and telematics is a separate product category focused on location, geofencing, driver behaviour and live engine data, and there are specialists who do it well. IntellaQ Flow covers the cost side: what each machine costs to own and run, what it is recharged to projects at, how well it is utilised, and what its maintenance record looks like. The two work together. If you already have a telematics or fuel-card provider, we can take engine hours, odometer and fuel readings from it so the cost figures rest on measured data. If you do not, manual meter readings are enough to run the module.

Through internal hire. The plant department sets a rate for each asset or asset class, the machine is allocated to a project for a period, and the system posts a recharge to that project's cost code for the hours or days used. Fuel issues and operator time can be posted the same way. On the project side the recharge appears inside job costing against budget, commitment and actual, so plant sits beside labour, materials and subcontractors in the cost report and in the estimate at completion.

By building the all-in cost per working hour: depreciation and standing cost, maintenance and repairs, fuel and consumables, and operator cost where applicable, divided by actual working hours for the period. That figure is compared with the internal rate you recharge and with what the same class costs to rent locally. A machine with low utilisation and rising repair cost usually shows a cost per hour well above rental, which is the evidence you need for a disposal or rental decision. We give you the numbers; the call stays yours.

Yes. Hired-in plant is registered alongside owned assets with the rental agreement, rate, expected off-hire date and the project it serves. The cost is charged to the project directly rather than through an internal rate. Off-hire dates are tracked so you stop paying for plant that has already been returned, and supplier invoices are matched to the hire period before approval. Rental purchase records carry VAT treatment consistent with ZATCA requirements.

Yes. Preventive services are triggered by operating hours, distance or calendar date, each with its own checklist and expected parts, and parts can be reserved from stores against the work order. Breakdowns are logged as jobs with cause, labour, parts, external workshop cost and downtime hours, which feeds both cost per asset and the utilisation report. Statutory items such as lifting-gear certificates and inspection expiry dates are tracked so a machine is not sent to site uncertified.

Both. Depreciation is calculated per asset using the method you choose per class, straight line or units of production based on operating hours, and posts to the general ledger against the accounts you map. The same figure feeds the management cost per hour used to set internal hire rates. Reporting follows IFRS as applied in the Kingdom under SOCPA, and the asset register, net book value and disposal records are kept in a form your auditors can review.

A plant list is the minimum: asset description, class, serial or plate, acquisition date and cost. Add current meter readings and any open rental agreements and you can begin recharging straight away. Depreciation policy and internal rates are configured during implementation. Historic maintenance records help but are optional; most contractors start clean and build repair history from go-live. The plant module typically goes live in weeks rather than months, alongside the wider rollout.